Free Cloud Payroll & AE Solutions

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What Free Payroo Offers

Payroo is the first company to have gained HMRC RTI recognition. This cloud based payroll system is fully comprehensive and suitable for any size of company, from one with only one employee to one with thousands of employees. RTI eReturns and eReceipts are provided as part of the system. The Free payroll wherever mentioned is applicable only to companies with 9 or less employees. Any company with 10 or more employees will be subject to a charge of £3+VAT per employee per year, payable at the end of the tax year.

Part 1 - RTI Payroll Prices

To process your complete pay run, based on a HMRC RTI PAYE recognised standard securely over the https with 128 bit data encryption, 24 x 7 where ever you are ( click here for more details )


To link the payroll with your own chosen Accounting, Time and Attendance software, or HR package, through web services or CSV output (coming soon)


To E-file the complete statutory required returns to HMRC Including FPS, EPS, NVR and EYU


eReciepts of P6, P9, SL1, NINO from the HMRC and further auto updates of these notices into your account


To allow employees to view / print their own ePayslips, P60 up to 6 years old and update their own personal data (optional) at any time, securely over the https


To view / print payslips, P45, P60 and various reports in hard copy


To email the given PDF payslips you have downloaded


To appoint additional users to manage the payroll system


To appoint an auditor to securely audit the payroll over the https


To SMS payslips to employees

(Ask for a Quote)

The number of employees the following Payroo products can support:

  • Free Internet Payroll Star 1 to 5,000 employees
  • Free Payroll for Employees 1 to 5,000 employees
  • Free Payroll Multi-User 1 to 5,000 employees
  • Free Pay Bureau/Payroll Agent
    (Supports unlimited clients, see price examples below)
  • For employers with 1 to 9 employees Free
  • Trial/Test use with 10 - 5,000 employees Free
    ( Final FPS / Final EPS not included)
  • For employers with 10 or more employees £ 3 per employee
    for the whole tax year

    (eg. 10 employees will cost £ 30+VAT
    25 employees = £ 75+VAT)


The counting of employees for invoicing is based on the total number of employees you have in a tax year.
For example, assuming you have 9 employees at the start of the year, however in the middle of the year 3 employees quit and the company recruits 2 replacements. In this instance we will count you as having 11 employees in that tax year and each of the 11 employees will be charged for at a rate of £3 each for that tax year.

Note: We will only invoice you and ask you to pay us once a year when you have completed the Final FPS / Final EPS process, usually in April (End of the Tax Year). You will never need to pay us if you never use the system to process the Final FPS / Final EPS regardless of the number of employees you have. All prices exclude VAT

The Final FPS / Final EPS return is the same as the usual regular FPS / EPS return, except that you need to indicate that this is the Final FPS / Final EPS, that is the only difference. Without completing the Final FPS / Final EPS you will not be able to move to the new tax year.

Payroll Functions - Paid and Free Payroo: The pay run functions and the eReturn functions will be exactly the same for those who need to pay for the service and those who are using it for free. However, both will have to view some advertisements placed on our website or in emails at our discretion. The advertisements will not affect your private data as they are open common adverts, not targeted adverts.

Test Use is FREE: Our Trial RTI does not allow you to e-file any RTI returns. However, you may migrate all your employees on to the system and try out all of the calculations without making any returns. At the end of the tax year you simply click on START NEW TAX year and tell us that your account was set up to try out our services and all the calculated data was just trial data, then we will move you to the new tax year without any charges.

Part 2 - P11D, P9D Prices

Processing your Expenses & Benefits with or without using our system to E-File your P11D, P9D and P11D(b) returns to the HMRC.

  • For employers with 1 to 9 Employees Free
  • For employers with 10 or more Employees £ 3 per Employee
    (eg. 10 employees will cost £ 30+VAT)

(The number of employees is counted by the number of P11Ds and P9Ds you have generated for that tax year.)

Part 3 - CIS Prices

Processing your CIS Documents with or without using our system to E-File your CIS 300 Monthly Returns to the HMRC.

  • For Companies with 1 to 9 Subcontractors Free
  • For Companies with 10 or more Subcontractors £ 3 per Subcontractor
    (eg. 10 Subcontractors will cost £ 30+VAT)

(The number of Subcontractors is counted by the number of subcontractors e-filed in your CIS 300 Monthly Return, The invoice of a particular tax year will be based on the month in that tax year that you have the highest number subcontractors in a return. i.e., each month you have around 15 subcontractors but in one particular month you have 17 subcontractors and the invoice will be counted as 17 subcontractor you have for that tax year for invoicing.)

Part 4 - Pay Bureau Prices

Our pay bureau software is the same as for an individual company except that it allows one sign in to access to all the clients. The price structure is also the same.

  • Any Client with 9 or less employees Free
    (Payroll, RTI, EOY, P11D, CIS and E-filing)
  • Any Client with 10 or more employees £ 3 per Employee
    (Payroll, RTI, EOY, P11D, CIS with or without e-filing)

Prices Examples for Pay Bureau:
Example One: Price for Pay Bureau:
If I have 20 clients - 2 have 10 employees, 1 has 12 employees and 17 have between 1 and 9 employees

The total annual cost will be
2 x 10 x 3 = £ 60.00
1 x 12 x 3 = £ 36.00
17 x 9 x 0 = £ 0.00
Total Annual all in Cost = £ 96.00

The total annual all-in cost will be £96.00+VAT
i.e. this includes all pay runs and all the eReturns and eReceipts (The invoice is payable once a year on or around April, after you have completed the Final FPS / Final EPS.)

Example Two:
Price for Pay Bureau:
If all 20 clients only have between 1 and 9 employees. The total annual cost will be 20 x 9 x 0 = £ 0.00

Good News Confirmed: You can run your entire pay bureau for free if all your clients only have between 1 and 9 employees.

Other costs: The only other cost you have to bear is viewing some adverts similar to other free services, such as free e-mail or free search engines etc. However, these adverts will not affect the running of your payroll and will certainly be much less annoying than those adverts which interrupt your viewing of a good film on TV.

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Please click on What Free Payroo provides? below if you wish to find out more details.
What Free Payroo provides?